HR headache? Two paracetamol? No, just go digital!

What’s causing your HR Headache?

HR Headache1 260x300 HR headache? Two paracetamol? No, just go digital!

Employee records are probably up there in the mix, whether its filing records, finding them quickly, sorting through  for interviews or appraisals, dealing with leavers records, or simply how to store your records securely.   I’m sure you’ve all reached for the paracetamol at some point.

Document Scanning could solve your problems and at the same time save your business a bit of money along the way.

Lets take leavers records as an example.  Most companies have to deal with these. In a large business you may frequently get reference requests and need to respond to them quickly.

How much time does your HR team spend finding these records?  A trip to the archive room, a few phone calls to find out when they left, entering the data into a reference.  Well, here’s how scanning and a low cost document management solution could help.  Let a bureau like Cleardata scan your leavers records for you, index and upload into the document management solution for you to access, as and when you like.  A simple keyword search will do, you won’t even need to move from your chair….and relax!

Paper time sheets can be another pain point.  Manual data entry of all those numbers.  Did you know that the latest scanning software can recognise handwritten text?  Some scanning bureaus can also help redesign your sheets and forms, to ensure a high scanning capture rate.  You’ll be king of your HR castle in no time, reduce manual data entry, improve data accuracy and save some serious dosh at the same time.  I can see a promotion coming your way.

Finally, just a word about data security.  Are your records really under lock and key? Did you lock the filing cabinet last night?  Once scanned, your records can be stored in a secure document management system, with access permitted at a user level.  Instead of having ten staff with access to all your filing cabinet shelves, only give access to the files or documents as required.  At the same time, tick all your data protection compliance requirements and receive a fully managed audit trail.To get started visit

How HR departments can benefit from digitally storing documents

Document Scanning Company, Cleardata is helping to transform the way Human Scanning Indexing1 300x200 How HR departments can benefit from digitally storing documentsResources  (HR) departments work across the UK by scanning paper records and securing key records.

Cleardata can scan any size of HR document from holiday forms and time sheets, to employee application forms and appraisals.   Records can be uploaded to an online document management system, allowing staff to access them safely and securely from anywhere, saving precious time that would have been wasted wading through paperwork. The document management system allows users to search and find all related documents quickly and easily and saves time on manual data entry and paperwork administration.

The company, meets security compliance standards for the NHS, Local Government and blue chip businesses.  Accredited to ISO27001, the highest standard for Information Security, Cleardata helps ensure personnel records and information are kept safely and securely.

David Bryce Cleardata’s Managing Director said: “Cleardata aims to help companies cut costs by reducing time spent on manual tasks such as filing and retrieving paper records, we use state of the art scanning technology and clever software to help digitise information and automate manual processes. We are currently working with a number of HR departments to reduce paperwork and improve efficiencies. We can help companies design forms, designed for optimum scanning capture, to reduce time spent on data entry and thereby save them both time and money.”


To find out more  contact Cleardata on 0800 046 8081 or visit