How Cleardata can manage documents for companies in the Engineering sector

Engineering Document Management 1024x523 How Cleardata can manage documents for companies in the Engineering sector

Managing your engineeringdocuments and records digitally can help your business operate more efficiently, protect your records, reduce costs and save time searching for and retrieving paper information.

Engineering documents, plans, diagrams and manuals often require regular access for operational, maintenance and project management purposes.  Urgent projects can be delayed if the relevant information or plans are not readily available.

Many companies now operate from multiple offices and locations, resulting in multiple copies of paperwork and information, which can in itself cause issues with document version control, records access and document security.

Document Scanning and Management Solutions

Document scanning bureaus like Cleardata can scan your engineering documents and convert them to any required digital format. Once digitised documents can be digitally indexed, allowing you to find information faster using simple keyword search straight form your desktop.  Records can also be digitally stored by name, date or reference number and tagged with the relevant information and metadata.

Digitising your records can also improve document security.  Rather than storing paper information in a filing cabinet with open access to all employees, documents can be securely stored and backed up, with restricted access to managers, project teams or individuals.  On-line document management tools are also available, providing a secure audit trail for all your documentation.

Scanning bureaus use the latest technology, enabling records to be scanned quickly, accurately and to high quality, picking up feint pencil lines and information. Engineering documents of any size can be scanned, including small and large format documents.

To find out more call 0800 046 8081 or visit www.ukdocumentscanningservices.co.uk

 

Drawing management – can large format scanning help your business?

Architects, Utility Companies and Engineers all have to consider drawing management as an Drawing Scanning 300x157 Drawing management   can large format scanning help your business?essential part of their daily business.  Finding key drawings for operational works is an important factor.  Location and schematic drawings may have been produced many years ago, but are often vital to ensure  the latest job or project is carried out safely and effectively.

Problems with finding the correct drawing from an old archive room can seriously slow down important projects.

Large format scanning can drastically improve drawing management, speeding up the process of finding key drawings. Once scanned, drawings can be indexed and searched by any key field, using a simple keyword facility. References such as location, drawing number, date or operations reference can be quickly entered to instantly source the correct drawing from your desktop.

Business continuity should be a consideration for all businesses.  Once digitised drawings are protected and backed up for the future, no more ripped, damp or faded drawings with dog eared corners to fend with!

Scanning bureaus like Cleardata uses the latest in large format scanning technology.  The scanners pick up feint pencil marks and digitise to the highest resolution. Drawings canalso be uploaded and stored in a secure on-line document management system, enabling access from any location.

For further information or to calculate your costs please call 0800 046 8081 or visit Cleardata’s Large Format Scanning Pages, try our online caculator tool.  http://www.ukdocumentscanningservices.co.uk/large-format-scanning.htm