Why are more housing associations choosing to go paperless with Cleardata?

housing association document management Why are more housing associations choosing to go paperless with Cleardata?The housing sector is establishing itself as one of the fastest growing industries utilising Cleardata’s document storage, scanning and management service. In fact, with just two months gone of 2013, the sector already looks well on the way to posting its strongest annual results yet. So why are more and more companies within the housing sector deciding to use Cleardata?

Housing associations have to cope with a large amount of paperwork on a daily basis, including tenancy agreements, HR documents, surveys and financial information, and attempting to store these documents on company premises will gradually take up valuable office space. Instead, housing associations are seeking smarter and more efficient methods of document storage and management. By storing documents within Cleardata’s purpose built 27,000 foot storage facility, housing associations are managing to free up office space whilst retaining the security of their documents.

Cleardata Scanning 682x1024 Why are more housing associations choosing to go paperless with Cleardata?But Cleardata provides much more than just a storage solution for companies within the housing industry. The wide variety of documents processed and used by companies within this sector can be digitised via Cleardata’s on-site scanning bureau, effectively transforming an enormous quantity of physical documents into a chosen digital format, such as PDF or TIFF. These files can be provided in a variety of ways  depending on the client’s needs, including on a CD, DVD, memory stick, content management system or secure FTP site. Documents of all sizes can be scanned and digitised, thanks to Cleardata’s further investment in three top of the line large format scanners. Not only will this process provide a massive reduction in storage space taken up, but company files will be fully searchable and indexed. After being passed through Cleardata’s quality checking team, optical character recognition software will allow for text in scanned documents to be fully searchable, allowing for specific files to be pulled up simply and quickly. Cleardata’s indexing process can be set to sort documents to the customer’s chosen format, including name, property address and location reference.

Housing companies are also recognising the strength of Cleardata’s ‘Scan on Demand’ service. After filling out a simple file request form, authorised personnel can retrieve a scanned and quality checked document from the Cleardata bureau within a guaranteed two-hour period. In essence, this unique service turns the Cleardata storage facility into an extension of a company’s own office, as they have the ability to quickly retrieve any document they have chose to store with Cleardata.

With these facts in mind, it is understandable why more companies within the housing sector are choosing to entrust their documents with Cleardata. For more information on how your company can utilise Cleardata for your document storage, scanning and management needs, you can contact us in the following ways:

Call us 0800 046 8082

Visit Cleardata’s housing sector page

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